{Vendor Name}

One-sentence description. What do they make for us, where are they, why this vendor?

Template

Copy this file into the right subfolder of docs/vendors/ (usually manufacturers/), fill in every field, delete this admonition, and add the new page to mkdocs.yml. If a field doesn't apply, write "n/a" rather than deleting it.

At a glance

Category	Fabric / Sewing / Hats / Sunglasses / Mats / Trim / Packaging / Print / Other
Country	Where production actually happens
Legal entity	Full legal name, including any US billing entity if different from the factory
Status	Active / Paused / Retired
First worked with	YYYY-MM
Owner (internal)	Trevor / Haley / other
NDA on file?	Yes / No — and where the signed copy lives

Contacts

Role	Name	Email	Phone	Notes
Primary
Backup
Production
Accounting

Scope

• What they make for us (specific SKUs / components)
• What they don't (so it's clear when to look elsewhere)

Commercial terms

• Lead time: sample to ship, production to ship
• MOQ: minimum order quantity
• Payment terms: deposit % + balance % + when each is due
• Wire routing: the entity name, bank, account — for the actual outgoing wire. Sometimes the wire goes to a different entity than the production house.
• Incoterms: DDP / FOB / EXW etc.
• Currency: USD / EUR / RMB etc.

Relationship history

• One-paragraph narrative of how the relationship started and evolved
• Major orders to date (quantity, value, when)
• Issues encountered and how they were resolved

Open issues

• Anything currently outstanding — held deposits, samples pending, disputes, contract renewals due

Source documents

Links to the canonical files for this vendor (Drive, ledger, GitHub):

• Master contract / PO history: link
• Invoices: link
• Wire confirmations: link
• Sample log: link

Internal notes

Tribal knowledge that's not in any document. Who responds fast vs. slow. Quirks. Things they've taught us. Things to never ask twice.

Last updated by Trevor McCormick at 2026-07-09 08:04